Beginner's Guide to Using the Time-Tracked Task Manager Template

This guide is designed to help you get started with your Time Tracked Task Manager template in Notion. It covers how to use the features of the template, track time effectively, and connect the template with other databases to enhance functionality.

1. Setting Up Your Tasks

1. Add a New Task:
   • Click the "New" button in the Dashboard.
   • Fill in the following fields:
     • Task Name: Give your task a clear and concise name.
     • Priority: Choose High, Medium, or Low.
     • Type: Categorize your task (e.g., Work, Personal, Writing, etc.).
     • Status: Update the progress of your task (Not Started, In Progress, Completed).
     • Due Date: Add a deadline to stay on track.
     • Tags: Add keywords or categories to organize your tasks.
     • Notes: Add detailed instructions or subtasks for the task.
2. Mark a Task as Completed:
   • Once a task is finished, click the Task Completed button or update the Status to "Completed."
3. Track Your Progress:
   • Use the Rollup Time and Days Until Deadline fields to monitor your progress and ensure you’re meeting deadlines.

2. Tracking Time

1. Log Time for a Task:
   • Open your task.
   • Click on the “Start New Session” button. This action creates a new session for your task.
   • Click on the “End Session” button.
2. Worked Time:
   • The Worked field will calculate the total time (minutes) spent based on your Start and End Times.
   • The sum of time worked across sessions related to the same task will show on the Time on Task property

3. Organizing Your Tasks and Sessions

1. Filtered Views:
   • Use predefined views to focus on what matters:
     • Today’s Tasks: Shows tasks due today.
     • By Priority: Groups tasks by their importance.
     • By Status: Displays tasks based on their current progress.
2. Sort by Deadline:
   • Sort tasks by the Due Date to prioritize upcoming deadlines.
3. Archiving Tasks:
   • Once a task is no longer needed, check the Archived property or click the Task Completed button to remove it from active views.

4. Connecting the Template with Other Databases

Integrating this template with other databases can streamline your workflow and make task management more efficient. Here’s how you can connect this template to other databases:

1. Project Management Database